Executive Operations Manager
About TIME’S UP
TIME’S UP emerged from an international moment of reckoning when women came together and decided to turn their pain into action. We are an organization that insists on safe, fair, and dignified workplaces for women of all kinds by:
- preventing sexual harassment, abuse, retaliation, and other forms of discrimination before it starts and protecting workers when it happens;
- removing barriers so women have a fair shot at success and security; and
- increasing women’s representation and power at every level of every industry — starting with entertainment, advertising, healthcare, and tech.
The ambitions of TIME’S UP are realized by TIME’S UP Now, an independent, nonpartisan, and not-for-profit 501(c)(4) charitable organization and the TIME’S UP Foundation, a 501(c)(3) charitable organization.
The Executive Operations Manager is responsible for the daily management of the President & CEO’s administrative affairs and the operations of the Chicago Office. This position will have regular interaction with the executive leadership team, the board, partners, and donors. The position reports to the President, responding to the priorities of the President and TIME’S UP as a whole.
The Executive Operations Manager will provide transactional support for the finance, operational, and administrative functions for TIME’S UP, including daily finance transactions, managing local vendor relationships, and facility/IT operations.
Duties and responsibilities:
- Manage the President & CEO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities;
- Schedule meetings and travel, including prioritizing meetings and communicating all relevant details to participants;
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines;
- Serve as the first point of contact for a wide variety of high-level relationships between the President, board, major donors, external contacts, and partners;
- Manage board meeting logistics which includes securing the venue, catering, and travel arrangements as needed;
- Serve as primary point of contact for all board communications that includes development of board books, coordinating meeting dates and conference calls, and assisting the Board Secretary as needed;
- Prepare agendas for internal and external meetings and prepare briefing materials as required; and
- Execute special projects as assigned by the President and Executive Leadership
- Coordinate all aspects of the facilities/IT function for the Chicago Office;
- Maintain and order office supplies as needed for all regional offices;
- Coordinate all incoming/outgoing mail via USPS, FedEx, UPS, etc;
- Provide office support to setup of team conference calls;
- Coordinate the office schedule and security logistics for visitors;
- Manage the development of process documents such as travel, onboarding, and general Standard Operating Procedures; and
- Assist with event logistics for TIME’S UP events based in Chicago
- Support Director of People & Culture with the implementation of employee policies and procedures, including onboarding and off-boarding procedures as needed; and
- Bring an equity lens to implementing and improving human resources practices and office culture
- Coordinate day-to-day fiscal functions for the Chicago Office, including submitting invoices and expense reports with proper documentation to the finance team for processing;
- Maintain on-time reporting for the monthly credit card reconciliations, including the collection/submission of all receipts for that period;
- Assist the Vice President of Finance and Administration with onsite budget/operational support as needed; and
- Coordinate and conduct new hire orientation around Finance and Operations processes for TIME’S UP
- Bachelor’s degree or at least 15 years of relative experience
- Highly organized, self-motivated, independent worker who can prioritize tasks and manage multiple projects at once and work under short deadlines
- Strong attention to detail, systems, and processes
- Demonstrated ability to work with senior-level executives, both internal and external;
- Ability to exercise judgment, manage important relationships, provide timely and concise information
- Ability to maintain confidentiality and handle privileged information in a discreet and confidential manner
- Familiarity, comfort, and ability to thrive within a small, dynamic team environment
- Strong written verbal/non-verbal skills.
- A minimum salary of $70,000 will be provided to a successful candidate meeting the minimum requirements for the position
- Based in Chicago
- Some U.S. travel may be required
Where we work:
- Women-inspired workplace
- Great team with new mission & energy
- Generous benefits package
- Flexible vacation policy
- Work from home options
TIME’S UP is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
To apply, please send a resume and a cover letter that details your relevant experience to [email protected] Thank you!